No mandates here of any kind :)
Must have 4-5 years of admin/office management experience.
Please do not apply if that is not you.
Friendly, enthusiastic, and detail-oriented Front Desk Office Manager needed for our rapidly expanding Natural Health Care Office!
Holistic Nutrition Center is located in Newport Beach, California.
Our main objective is to find the root cause of our clients’ ailments and address them through nutritional guidance and high-quality, whole food supplements.
Our current team is made up of three encouraging, compassionate, amazing lady's who love making a difference in the lives of their clients.
If you work well under pressure and love a fun, encouraging environment, you’ll fit right in! :)
The Front Desk Receptionist will support the office’s back-end operations, front desk operations, client visits, and assist in cultivating and maintaining client relationships.
This job is fast-paced, fun, rewarding, and challenging!
Pay starts at $27/hr
1 week PTO
Current hours needed are 9:00 am - 5:30 pm Monday-Friday!
Responsibilities and Duties:
The Front Desk Office Manager will report to our practitioners and will ensure a smooth client experience and office workflow.
Responsibilities include (but are not limited to):
Client communications (Phone, text service, email, etc.
)
Scheduling (creating, rescheduling, and confirming appointments)
Pulling charts and prepping exam rooms
Reaching out to reactivate past clients
Tracking and filling client supplement orders
Other role-appropriate office duties as needed
Required Skills
Attention to detail
Works well under pressure/deadlines
Multitasking & prioritizing
Computer & tech-savvy
Quick learner
Good communicator verbally and in writing
Patient & compassionate listener (you will be talking to a lot of people who have previously been ignored and belittled by their doctors, friends, family, etc.
)
Preferred Experience
Square POS
Mac/iPad
Asana
Acuity Scheduling
Accounts Receivable
Willing to Learn
If you are a perfect match for this position, We look forward to hearing from you!
Administrative Duties:
Answering and routing phone calls
Scheduling
Stocking supplies
Sorting and sending mail
Managing social media
Greeting visitors
Running errands
Financial Duties:
Processing payments
Purchasing
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