Office Administrator (Financial Services)

*Opportunity:* *Office Admininistrator* *About Us:* Chamberlain Group is in the business of Stewardship.
Stewardship is defined as: The responsible overseeing and protection of something considered worth caring for and preserving.
For over 40 years we have stood on the foundation that your work, your passions, and your assets tell your story; a story that must be nurtured and preserved in order for it to bless future generations.
You can trust us to provide tailored solutions to your complex corporate and personal financial needs.
*OUR MISSION*: We exist to help super-affluent business owners and families build, protect and steward their wealth for the benefit of their family, company, and community, thereby creating value for generations.
*Position Summary:* This position is responsible for overseeing and supporting the Administrative Services functions at Chamberlain Group, including, but not limited to; Corporate Services, Business Systems & Technology, Facilities Management, Marketing, Training, and Other Duties As Assigned.
*Essential Duties and Responsibilities:* _-Office Oversight - Corporate Services, Business Systems, Facilities Management and Technology_ · Overall Office Management - Lead daily office administration & operations, parking validation, office supplies, meetings rooms, kitchen oversight, overseeing maintenance and repair, etc.
· Corporate Meeting Planning Logistics- Annual, Semi-Annual, Quarterly and Monthly and Christmas Party · Employee Communications - Internal Corporate Announcements · Office Vendor Management - Parking, Property Management, Printers/Copiers, Shred/Storage, contractors, etc.
· Meeting Room Oversight - "Stage Ready" (daily refreshing), supplies, meeting room technology setup/tear down · Review and approve Vendor Invoices for payment within the scope of Office oversight · Employee Onboarding - Assist with employee onboarding - building logistics, training, technology assistance, etc.
· Foster a Leader-Leader Culture · Manage outsourced vendor relationship with NexusTek (weekly visits, service requests, IT renewals) · Review and approve Vendor Invoices for payment · Technology project oversight · Research and Implement new or updated software, hardware and facilities equipment · Maintain Employee Passwords and CG Server Access · Oversee building/office projects · Maintain documentation of company programs · Safety Officer - Understand and Implement Disaster Recovery Plan _Marketing_ · Social Media Oversight - Chamberlain Group LinkedIn Page · Technology Platform oversight (Zoom) · CG Website Management - Adding and deleting staff info.
, pics/bios, recruiting links, ADV Part2B, compliance language updates · Printed Material oversight - ordering business cards, present covers/tabs, letterhead, etc.
Content Development and Newsletters · Press Releases · Corporate Briefings - (Burry, Kilcullen, Strive, etc.
), Zoom events, marketing calls, off-site meetings, etc.
logistics - venue, meals, name tags, technology set up and running the platform (Zoom, Meetn), invitations, agenda, pre-event huddles, follow up · Corporate Sponsorships _Training_ · Create, Implement and Oversee CG Corporate Service Standards (CG University, Processes/Procedures, etc.
) · Assist in CG structural growth (Additional Advisors, Contractors, Outsourced Support) _Other Duties as Assigned:_ · Duties, responsibilities and activates may change at any time, with or without notice.
*Position Requirements:* · BA/BS degree in Business or related field.
MBA is a plus · 5+ year’s business/office administration experience required · Financial Services experience a must.
· Must be detail oriented, highly organized, self-motivated, and possess strong time management skills.
· Ability to handle multiple projects and details simultaneously · Ability to self-direct, and utilize tact and diplomacy · Able to deliver and train platinum-level service, external and internal · English fluency required · Must demonstrate excellent communication skills, both written and oral · Must be able to type and utilize common software programs · Must be familiar with modern office equipment *Physical Demands:* While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell.
The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
*Working Environment:* Standard professional corporate working environment consisting of corporate offices, meeting space, and work rooms.
Standard temperature and noise levels.
Job Type: Full-time Pay: $70,000.
00 - $75,000.
00 per year Supplemental pay types: * Bonus opportunities Weekly day range: * Monday to Friday Work setting: * In-person * Office Work Location: In person