Executive Assistant

Greenberg Gross LLP established itself eleven years ago and has since become the go-to litigation firm for high-stakes trial work, serving both plaintiffs and defendants.
Towards the close of 2019, inspired to apply its extensive expertise to advocate for survivors of abuse, the firm introduced a dedicated practice group, “Fight for Survivors.
” This addition addresses cases of paramount importance to our clients and aligns with our commitment to social justice.
Over the past year, Greenberg Gross has actively expanded its practice to support individuals facing diverse life challenges, and we are only just beginning.
Join us on this thrilling journey! Are you a rock-star executive assistant? Do you create to-do lists just for the satisfaction of checking items off? Are you at your best when keeping things and others organized? If so, this job is tailor-made for you! We are in search of a detail-oriented, tech-savvy, self-starter to play a vital role as an executive assistant, supporting our team in our Orange County office.
If you believe this job aligns with your skills, please submit your resume and a Google Drive link containing your cover letter only.
Ensure the cover letter meets the following criteria: Within the email body, present three paragraphs of 3-5 sentences each.
In the initial two paragraphs, explain why you are well-suited for this position.
In the concluding paragraph, share the link to one of our social media posts, expressing why you found it interesting.
Use a different font and color for each paragraph.
*Responsibilities and Duties:* * Provide high-level administrative support to executives and other team members.
* Manage calendars, schedule appointments, coordinate meetings, and arrange travel plans.
* Efficiently manage day-to-day administrative duties efficiently.
* Prepare and proofread documents, reports, and presentations.
* Serve as a liaison between team members across all offices.
* Professionally manage emails, phone calls, and correspondence.
* Enter attorneys’ billable time as requested according to Firm billing policies.
* Maintain and track CLE records for attorneys.
* Prepare and submit expense/reimbursement reports.
* Create and update forms and templates for practice groups and update cases in CRM system.
* Manage monthly billing for attorneys, including editing, revising, finalizing, and sending final bills to clients.
* Perform other duties and responsibilities as assigned.
*Qualifications:* * Minimum of 3 years’ experience in a similar executive support role, preferably in a law firm or professional services environment.
* Excellent interpersonal, verbal, and written communication skills, including the ability to communicate effectively in a virtual environment (e.
g.
, via phone, web/videoconference).
* Ability to cultivate and sustain positive relationships, both internally and externally, while maintaining a client service-oriented approach.
* Demonstrate ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriate.
* Proactive and resourceful, with the ability to anticipate needs.
* Can-do attitude and flexible approach.
* Demonstrate strong organizational skills, effective follow-through, and the capacity to apply meticulous attention to detail across all levels of work.
* Ability to multi-task in a fast-paced environment, ensuring high-quality work and timely response to deadlines, while effectively balancing workload.
* Perform tasks that may be highly confidential or sensitive in nature, requiring discretion and diplomacy.
* Proficient in MS Office products (Word, Excel, PowerPoint, and Outlook) with a tech-savvy aptitude, capable of quickly mastering new software applications.
Possesses the ability to troubleshoot basic technical issues.
* Must be able to work overtime as needed.
We provide a competitive salary and comprehensive benefits package.
We will response to candidates closely aligned with our qualifications.
EOE M/F/D/V.
No phone inquiries please.
Job Type: Full-time Pay: $28.
00 - $32.
00 per hour Benefits: * 401(k) * 401(k) matching * Dental insurance * Employee assistance program * Employee discount * Flexible spending account * Health insurance * Health savings account * Life insurance * Paid time off * Retirement plan * Vision insurance Schedule: * 8 hour shift Experience: * executive support role: 3 years (Required) Ability to Commute: * Costa Mesa, CA 92626 (Required) Work Location: In person