HR Coordinator

Benefits Package: *NEW* DailyPay - Provides early access to earned wages Medical Dental Vision Flexible Spending Account 401K Plan Basic Life and AD&D Voluntary Life Insurance Long Term Disability Employee Assistance Program Paid Time Off (PTO) Paid Holidays MetLife Legal United Pet Care Discount Program Employee Discounts Position Summary: Responsible for providing support in functional areas of the Human Resources department including conducting new hire orientations, HRIS data entry, personnel filing, and communicating employee status changes to payroll.
Acts as the primary point of contact within the HR Department for employees and internal customers.
Essential Duties and Responsibilities: Include the following, as well as other duties that may be assigned.
Answers and responds to requests sent to the Human Resources Department; Monitors HR fax/email “in-box” and distributes inquiries as appropriate; Conducts new hire orientations including review of company policies, timekeeping requirements, and completion of required forms; Processes all new hire paperwork and forwards to appropriate departments; Communicates employee status changes and other HR paperwork to payroll department; Assists with mailing and shipping packages to branches as needed; Maintains HR department personnel, benefit and termination files; Conducts HRIS data entry including address changes, position changes, name changes, and department code changes to ensure that HR data is kept current and is accurate; Facilitates the timely completion of candidate background checks; Reviews and posts new hire and replacement requisitions on internal and external job sites; Conducts periodic review and researches updates to breakroom compliance posters and uploads to electronic folders; Assemble new hire packages and maintains inventory of copies and booklets; Coordinates interview scheduling with hiring managers and orders candidate assessments; Updates Applicant Tracking System (ATS) with recruiting activity and applicant status; Administers employee wellness program; Validates and reconciles supplier invoices; Contributes metrics and goals information to manager; May assist with HR project work as needed; Travel: On a limited basis may be required to travel to attend HR conferences and visit branch locations.
Minimum Qualifications: To perform the job successfully, the individual must have the following minimum qualifications: Knowledge, Skills, and Abilities: Proficiency in Microsoft Office Suite (Word, Outlook, Excel) Proficiency in standard office and database programs/equipment High level of integrity and confidentiality Education and Experience: (Required and preferred educational and experiential qualifications) 1-3 years’ experience in an administrative role Knowledge of Human Resource Information Systems preferred Competencies: To perform the job successfully, the individual should demonstrate the following competencies (behaviors and qualities that enable one do something successfully and efficiently).
Problem Solving: Work alongside staff to resolve issues with product and customer service.
Revise plans or techniques as necessary to achieve optimum results.
Partner with other department managers to resolve issues.
Critical Thinking: Analytically and logically evaluating information, propositions, and claims.
Detects flaws, inconsistencies, and seeks the root-causes of problems.
Teamwork: Collaborating with others to achieve shared goals.
Understands one’s role on the team, helps team members in need or asks for assistance when needed.
Interpersonal Skills: Enthusiastic, naturally social and persuasive.
Establishes rapport and maintains mutually productive relationships.
Resilient and persistent.
Must be able to work and collaborate with colleagues, be “hands-on” and be able to handle multiple tasks in a multi corporation environment.
Communication Skills: Engaging in effective communication verbally and in writing.
Presents information clearly and in an organized manner.
Adjusts vocabulary and formality according to audience and purpose.
Mathematical Reasoning: Performing computations and solving mathematical problems.
The ability to choose the right mathematical methods or formulas to solve a problem.
Attention to Detail: Focusing on the details of work content, work processes, and final work products and selects critical details to focus on.
Adaptability: Responding positively to change and modifying behavior as the situation requires.
Adjusts quickly to changes, versatile in shifting roles, welcomes new or unfamiliar situations.
Ethics: Keeps commitments; works with integrity.
Presents company image and professionalism at all times.
Self-Management: Shows personal organization, self-discipline, and dependability.
Safety and Security: Observes safety and security procedures; reports potentially unsafe conditions.
Knows and adheres to all safety practices of the trade and workplace.
Mechanical Knowledge: Knowledge of machines and tools, including their designs, uses, repair, and maintenance.
Management/Leadership Competencies: Leadership: Guiding and encouraging others to accomplish a common goal.
Exhibits confidence in self and others.
Inspires and motivates others to perform well.
Effectively influences actions and opinions of others.
Accepts feedback from others and gives appropriate recognition to others.
Project Management: Ensures that projects are on-time, on-budget, and achieve their objectives.
Ensures a clear definition of projects goals and criteria for success.
Determines necessary activities, their sequence, and how resources are allocated.
Administration and Management: Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Presentation Skills: Formally delivering information to groups by delivering clear, organized, speeches or presentations.
Delivers the right amount of information in the time given.
Industry Monitoring: Analyzing external political, economic, competitive, social factors affecting the industry.
Initiative: Identifying immediate action needed, considering current practices with a mindset of continuous growth, demonstrating initiative to generate improvements by taking action, developing new methods to foster positive outcomes.
Essential Job Functions: To perform this job successfully, the individual must be able to perform each essential duty and responsibility listed above satisfactorily.
The qualifications listed above are representative of the knowledge, skill, and/or ability required for this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions below.
Reasoning Ability: Ability to apply reasonable understanding to carry out detailed instructions and solve problems involving different variables.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to talk and hear.
The employee is frequently required to type, use telephonic devices and view data on computer screens.
The employee is occasionally required to stand, walk, sit, and reach with hands and arms.
The employee must occasionally lift/and/or move up to 25 pounds.
Specific vision abilities required by this position include close vision, distance vision, peripheral vision, and the ability to adjust focus.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
While performing the duties of this Job, the employee is frequently exposed to office equipment.
The noise level in the work environment is usually moderate.
Equal Opportunity Employer: Disability/Veteran