Facilities & Logistics Coordinator

Fujitsu Frontech North America Inc.
Job Posting Facilities & Logistics Coordinator Full Time - Regular Irvine, CA, USA Pay Rate: The starting base pay for this role is USD $25.
50 per hour.
The actual base is dependent upon many factors, such as: training, transferable skills, work experience, business needs and market demands.
The base pay range is subject to change and may be modified in the future.
Non-Exempt/Exempt: Non-Exempt Job Status: Full-time Location: Works from company office - Irvine, CA EEO Job Classification: Administrative Support Workers Reports To (Position): Manager - Logistics and Facilities SUMMARY Fujitsu Frontech North America is seeking a results-oriented individual with the desire for a career in facilities/logistics to join our team.
The successful candidates will possess a professional and take-charge style with the motivation to meet and exceed customer expectations.
This position is responsible for providing facilities management services to the main headquarters and 3-5 offices throughout North America.
This includes supporting the Manager-Logistics & Facilities in facility relocation(s), preventative maintenance, cleaning services, and repair services as directed.
Additionally responsible for support of Logistics and Safety/Health programs.
ESSENTIAL DUTIES AND RESPONSIBILITIES To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential Functions of the position include, but are not limited to: Facilities Support: Ensures equipment functionality and space safety following safety standards.
Handles work orders, urgent maintenance calls and liaises with contractors ensuring problems are resolved quickly, efficiently, and safely.
Processes bills for speedy payments to service providers and suppliers; keeps records on file.
Implements preventive maintenance schedules and safety protocols for facilities and equipment.
Assists with application for required environmental or facility permits.
Manages kitchen supplies, facilities maintenance schedules, and expenses.
Oversees cleaning, maintenance staff, and vendor relations.
Provides administrative support and backup for Facilities Manager.
Coordinates needed prep for meetings, events, and safety awareness activities.
Participates in emergency preparedness planning team.
Documents facilities related processes and keeps maintenance records.
Keeps track of regular and ad-hoc facility expenses.
Monitors maintenance budget spending.
Maintains track of individual offices requirements, key lease date deadlines and communicates to management for plan of action.
Reception Support (Irvine Office): Manages calls, visitor reception, and common area upkeep with professionalism and in a friendly manner.
Handles incoming and outgoing daily mail, signs for, and keeps logs of parcel deliveries.
Signs for palletized cargo pickups and deliveries through lab rear door entrance.
Manages and replenishes office inventory.
Manages office related event coordination.
Supports office security and administrative tasks.
Issues, checks, and collects badges as necessary.
Maintains visitor logs.
Operates standard office equipment on a regular basis.
Assists with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans.
Maintains the general office filing system.
Prepares meeting and training rooms when requested.
Answers phones in a professional manner, and routing calls as necessary.
Assists colleagues with administrative tasks.
Logistics Support: Processes and codes large volumes of freight bills and resolves issues or disputes.
Follows established ICP export control process and prepare documentation for international shipments.
Maintains records for domestic shipments as well as any imports/exports shipments.
Maintains records of environmental logistics activities for the facilities.
Ensures compliance with regulations and keeps records on file.
Prepares FEDEX parcel shipments for domestic and international destinations.
Works with carriers to prepare domestic and international heavy weight freight shipments.
Tracks, monitors and assists to resolve any issues within transit shipments.
Prepares monthly, quarterly and yearly Logistics reports for Management.
OTHER DUTIES AND RESPONSIBILITIES Collects related data in order to prepare key performance indicators (KPIs).
Maintains and supports ISO procedures to reflect current processes for department.
Adheres to company policies, ISO requirements, safety and quality.
Supports continual improvement efforts.
Additional responsibilities as assigned.
This job description is not intended to be all-inclusive.
Other, reasonable and related duties may be assigned to meet the ongoing needs of the organization.
QUALIFICATIONS Excellent Customer service skills – responds to requests for service or assistance, works well with customers, promotes a positive image of the company, strives to solve issues related by customers, meets commitment.
Excellent team player, problem solver with a high level of self-motivation and initiative.
Able to meet deadlines on a consistent basis.
Perform quality work within deadlines with or without direct supervision.
Interact professionally with other employees, customers, and suppliers.
Work effectively as a team contributor on all assignments.
Ability to work independently (and with limited supervision) while understanding the necessity for communicating and coordinating work efforts with other employees and departments at all levels within the organization.
Ability to multi-task and work under pressure.
Strong organizational, analytical and problem-solving skills, along with excellent verbal and written communication skills.
Ability to analyze detail and perform structured decision-making on a daily basis.
Must be capable of managing multiple priorities effectively and be able to identify and recommend best course of action from several alternatives.
Quality oriented.
High degree of initiative and ownership, attention to detail, and the discipline to follow through on assigned tasks.
Strong influencing, collaboration, and relationship-building skills both internally and externally with suppliers.
Exceptional attention to detail and accuracy.
EDUCATION and/or EXPERIENCE High School Diploma and three years related experience and/or training; or equivalent combination of education and experience.
Individuals must be well versed with import and export shipment requirements.
COMPUTER SKILLS Demonstrate ability to effectively use computer and applicable computer software.
Advanced knowledge of Excel, Word, Adobe, PowerPoint, and Outlook required.
Experience with ERP systems required, Microsoft Dynamics GP or SAP s4 Hana, a plus.
Experienced with Excel pivot tables and V-look up.
Employment with Fujitsu is considered to be at-will, which means that both the employee and Fujitsu Frontech North America Inc.
(“FFNA”) are free to end the employment relationship at any time for any reason, with or without cause.
This provision can only be changed or revoked in a formal written contract signed by the CEO of FFNA, and cannot be changed by any express or implied agreement based on statements or actions by any employee or supervisor.
Even though the job duties, title, compensation, and benefits, as well as the Company’s personnel policies and procedures, may change from time to time, the at-will nature of employment will not change.
We are an Equal Opportunity and Affirmative Action employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state or local laws.