Administrative Assistant

Job Title: Administrative Assistant to Business Broker Job Summary: We are seeking a highly organized, effective communicator, technologically savvy, and efficient Administrative Assistant to support our Business Brokerage in Orange County, CA in a fast-paced and dynamic environment.
The ideal candidate will possess exceptional administrative skills and a keen interest in business transactions, real estate, and customer service.
This role requires meticulous attention to detail, the ability to manage multiple tasks simultaneously, and strong communication skills.
If you are a proactive individual looking for an opportunity to support and learn from a professional in business brokerage, this position is for you.
Key Responsibilities: Administrative Support: Provide comprehensive administrative support to the Business Broker, including scheduling meetings, managing emails, and organizing documents.
Client Interaction: Act as the first point of contact for clients, answering queries, scheduling appointments, reaching out to inbound leads, and providing exceptional customer service.
Document Preparation: Assist in preparing and managing documents related to business listings, sales agreements, and other transactional paperwork.
Market Research: Conduct research on market trends, potential business listings, and competitor analysis to support the Broker's activities.
Database Management: Maintain and update the client and property databases, ensuring the accuracy and confidentiality of the information.
Marketing Assistance: Support marketing efforts by preparing listings, promotional materials, and presentations for potential buyers and sellers.
Financial Tasks: Assist with invoicing, expense tracking, and basic bookkeeping duties.
Requirements: Education: High school diploma required; associate's or bachelor's degree in Business Administration, Real Estate, or related field preferred.
Experience: Previous experience in an administrative role, ideally within a real estate, brokerage, or sales environment.
Skills: Proficiency in Google Drive (Google Docs, Sheets, etc), Microsoft Office Suite (Word, Excel, PowerPoint), and familiarity with Monday.
com or CRM software.
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Ability to work independently and in a team environment.
Detail-oriented with a focus on accuracy and confidentiality.
Personal Qualities: Proactive, adaptable, and able to handle confidential information with discretion.
What We Offer: Competitive hourly rate and growth into Salaried and potential sweat equity into the business A leader who can help you achieve your professional goals Opportunities for professional development and growth within the company.
A supportive and collaborative work environment.
Exposure to the business brokerage industry and hands-on experience in business transactions.
How to Apply: Interested candidates should submit a resume and an optional cover letter explaining why they are the ideal candidate for this position to our HR department.
Please include examples of previous administrative support experience and any relevant skills or qualifications.
We thank all applicants for their interest, but only those selected for an interview will be contacted.
- *This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job.
However, the above list is not exhaustive, and tasks necessary to the work of the business may be added as deemed necessary.
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