Site Coordinator

Boys & Girls Club of Laguna Beach Site Director Position Description MISSION: To empower all young people, especially those who need us most to reach their full potential as healthy, caring, contributing members of society.
OUR VISION: To be a thriving asset to our community – valued, vibrant, and supported for empowering every child who walks through our doors, giving them an extra edge in life.
OUR VALUES: To Be the Change, embody your ideals and set the cascade of transformation in motion.
To Empower Positivity, positive mind, positive vibes, positive life – We strive to create an environment that allows our members to make positive choices.
To Be Youth Centric, embrace challenges that lead to a better experience for the kids and empower them to explore, discover, fail, and learn.
If a kid can do it, a kids should do it.
To Embrace Diversity, foster a culture of respect, equality, and inclusiveness, and celebrate that we are Primary Responsibilities: Reports directly to the Saddleback Area Director (SAD) and will direct/lead/manage and guide overall daily operations, ensures Formula For Impact strategies and programs are delivered and scheduled, program activities are safe, supervision and discipline/recognition policies are observed for members and staff, the park and atmosphere is maintained in a clean, safe, (In concert with communication/contact with city/law enforcement) and thematic manner (with special events/etc.
), employee schedules are posted, assists with staff training and coaching, including performance comments during the evaluation process.
Provides a positive voice in our community regarding the organization and engages with Club community events.
Key Program Indicator SMART Goals: Key Roles (Essential Job Responsibilities): Protecting our Kids (Safety, Supervision & Leadership) – 75% Your most important role in the Club is keeping members safe.
As a BGCLB (includes Saddleback) professional, you interact with club members every day.
The safety of each member is an important part of your job.
Parents trust that the Club is a safe place for the kids to attend.
A safe, positive environment is one of the five Key elements for Positive Youth Development.
Club activities should be under continuous supervision by an appropriate ratio of adult staff- or volunteer-to-members.
The ratio should comply with applicable state laws and BGCA recommendations, whichever are more stringent: Drop in: 1 employee to 25 youth.
Instructional: 1 employee to 20 youth.
Group Clubs: 1 employee to 15 youth.
Teams: 1 employee to 15 youth.
Daily Programming/Day Camp: 1 employee to 10 youth.
Day trips: 1 employee to 8 youth.
Kinder: 1 employee to 5 youth.
Preschool: 1 employee to 3 youth.
Overnight: 1 employee to 6 youth, with a minimum of 2 adults present Swimming: 1 lifeguard to 25 swimmers + 1 employee spotter to 10 swimmers Safety Monthly Drills: Club staff will conduct and practice monthly safety drills with our members, volunteers, and parents/guardians if on site.
This ensures a sense of calm for our members knowing that our staff are well-rounded and trained.
Drills: Medical Emergency, Fire, Earthquake, Landslide, Flood, Evacuations.
A notice will be posted outside when drills are in session.
We ask that any parents/guardians that is picking up wait until the drill is over so our staff can properly release the members.
Site Director completes monthly UNSCHEDULED safety drill form and submit to Risk Management Director and Area Director by the last day of the month.
Coordinate facility “lock down” system for the park and responsibility for all staff, members and volunteers during crisis situations with Risk Management Director/Area Director.
Perform and coordinate training in concert with the Risk Management Director and Area Director for emergency response systems for all Club staff and critical volunteers.
Learning and implementing the key concepts for club safety for supervisors and activity leaders.
These concepts are called the Five Safety Principles that are constantly practiced daily to greatly reduce the chances of members being harmed.
Foster and enforce personal boundaries.
Take your club’s code of conduct seriously and be mindful of you and others “crossing the line.
” Think of members as your responsibility, not your family or peers.
Intervene to stop unwanted actions, and report and suspicions pertaining to sexual misconduct or child abuse to your supervisor.
Appearances help improve security.
Help control access in and out of club/park property; check out points, physical boundaries with cones/banners, etc.
Monitor activities in and around the Club boundaries.
Detect and report unwanted or unusual behavior.
Look for hazards and minimize them.
Be observant and notice when things are wrong.
Think about the potential danger it presents.
Intervene to minimize it or report it to your supervisor.
Know your role in any emergency.
Be familiar with each of your club’s emergency plans.
Know and practice your role in each situation.
Think about ways to improve existing emergency plans with your supervisor.
Membership orientations help keep members safe.
Code of conduct (group norms; Be kind, Be Respectful, Be Safe and Have Fun!) that establishes unacceptable behaviors and their consequences, such as: refusing to obey staff; irresponsible or destructive acts; foul language; bullying; and sexual contact or overtures.
Rules for safe participation in club activities, such as the proper use of game room equipment.
Physical boundaries inside and outside the club, such as entering and exiting the Club or gathering in restrooms.
Precautions concerning any know hazards, such as leaking electric water fountains or adjacent streets.
What to do in an emergency, such as staying with the group, remaining quiet and following directions.
Supports and guides programs developed (Program Planning Tool) or recommended by the Program Operations Director, recognizes the activities and services that prepare youth for success and that create a club environment that facilities achievement of Formula for Impact: Academic success, Good Character & Citizenship, Healthy Lifestyles, Creative Expression, and Fun.
Support objectives consistent with organizational goals and mission which include “More Kids More Often – Average Daily Attendance Goals.
” Follow up with lead staff to ensure members are scanned in every day.
Increase recruitment of new members and retention of existing members INCREASE AVERAGE DAILY ATTENDANCE OF CLUB MEMBERS BY INVITING THEM BACK EVERY DAY.
Ensures that members are encouraged to participate in a variety of program activities and receive instruction and constructive feedback to develop skills in all program areas(s).
Promote 40 Developmental Assets, Trauma Informed, Diversity, Equity and Inclusion Practices, Developmental Relationships among staff, parents, members, and community partners.
Oversees provision of guidance services to members to assist them in fulfilling and making appropriate choices in educational, personal, physical, social, emotional, and vocational goals.
Club Pride: Housekeeping and cleanup of space or areas are maintained by the youth and staff prior to closing area.
Support and participate in club wide OJP mentoring Program (as assigned).
Demonstrates leadership to assure conduct, safety, and development of members and staff.
IE; Cultivate kindness, confidence, and character.
Establishes and maintains club-wide program goals and settings that ensure the health and safety of members.
Ensures that all staff understands effectively communicate standards of program (Program Observation tool); that they ensure program areas are safe, secure, and well lit; and that the club equipment is maintained in good working condition.
Ensure front check in procedures of volunteers and guests are followed which includes signing in, use of name badge, BGCLB (includes Saddleback) gear when requested and evaluation of volunteer experience.
Follow up and support Volunteer Specialist special events designed to promote the Club and programs or activities.
Recruit with the direction of the Area Director, select, manage, and guide assigned staff and volunteers, ensuring productive and effective performance.
Human Resources Recruitment Team will assist with onboarding of new hires with an extensive 10-day orientation and training plan to be completed prior to working directly with members; some flexibility if new employee has BGCA experience.
I.
E.
BGCA Spillett Leadership University, etc.
Site Director will ensure new hires receive a specific club site orientation to answer additional questions and present a welcoming atmosphere for all.
Provide ongoing feedforward and regular/annual appraisals.
Evaluation program to include self, and annual supervisor assessment with the direction of the Area Director.
360 evaluations may be introduced with any or all positions as requested by the Human Resource department.
Provide Professional Development Plans in concert with the Human Resource Department.
Professional Development Plan will be completed for each staff with SMART goals connected to the individual position descriptions and Key Program Indicators.
Workshops, conferences and other educational opportunities may be assigned by position, requested by Area Director, or staff may apply for the opportunity for professional growth.
(Contingent on budget).
Individual face-to-face monthly meetings to enhance performance, grow in their role, and build a stronger professional relationship.
Opportunities to participate with committees that will assist the organization to reach youth development outcomes and financial goals.
Safety Culture Leadership Training & Professional Development Facility BGCA “This Is the Way” Program Basics Supervision Trauma Informed/Art for Healing Social & Emotional Wellness Diversity, Equity & Inclusion PLAYWORKS AZUL Recognition Program Others as discovered.
Resource/Facility Management – 15% Manage financial resources assisting to oversee payroll and program budgets.
Control expenditures against budget and ensures that club wide programs and activities are operated within established budgetary guidelines.
Area Director will assign duties as necessary for growth in learning to manage financial resources.
Supports and ensures proper record keeping (payroll schedule) and reporting including activities and events conducted breakdowns of daily participation figures (Average Daily Attendance), notable achievements and any problems or issues.
Conduct daily walk-through inspection of grounds, facilities and park sanctioned uses areas including inspections of park restrooms, playground, uneven surfaces (hard or soft), pick up and drop off zones, walking path from school, van storage area, program supplies and vehicle inspections.
Transportation Expectations Will/May need to drive the van daily to pick up or park at Family Resource Center daily.
This task can be shared if staff member qualifies; check with Area Director for approval.
Complete pre/posttest daily/every time van is driven.
Retain documentation and place in designated area in van.
Follow up with Area Director and Transportation Coordinator (if assigned) to complete repairs or concerns about vehicle safety.
Maintain clean and organize space to avoid injuries and to protect supplies.
Partnership Development – 5% Develop and maintain public relations to increase the visibility of programs, activities and services I.
E.
, via posting of daily schedule (sandwich boards), announcements of upcoming events and the dissemination of timely information for the development of advertising and promotion through mailing, fliers, media releases, social media and web site (all media will be coordinated by the Marketing Team).
In collaboration with the Marketing Director and Coordinator issue new or current information as requested to share programs, activities, events, and achievements.
Support all BGCLB departments by promoting new program, activities, events, and achievements.
Recognize investors fand supporters by requesting art and special cards or items made by the members to thank our community at the event/visit/or special occasion as approved by Area Director.
Ensure that all BGCA graphic standards are being met to protect our BRAND.
Additional Responsibilities – 5% Purchase or approve purchase of supplies and equipment within limits of authority.
Summer/Fall bulk purchasing for program needs as assigned.
BGCA Purchase Point Food Bank Closeouts/Sale periods Work with staff on special events to carry out programs in all departments.
Exercise authority in problems relating to members; utilize guidance, recognition and discipline plan with the support of the Area Director or Human Resource Department.
Assume other duties as assigned.
QUALIFICATIONS GUIDELINES Education, Experience and Training: A combination of education, experience and training is needed to provide the required knowledge and abilities necessary to succeed in this position.
Education: BA or BS degree or equivalent from an accredited college with course work in the field of community services, public relations, communication, public administration, or similar field.
Experience: At least five years’ experience involving corporate engagement & project management skills including public relations, media relations, community services and activities, community recreation programs, or similar business experience.
Knowledge, Skills, and Abilities: Exercise good judgment and flexibility in response to dealing with the public, corporate businesses, the organizations collaborative partners and other stakeholders.
Apply and explain BGCLB policies and procedures.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain cooperative and effective working relationships with those contacted in the course of work, including staff from the BGCLB.
Advocacy and networking skills.
Receive the public in person and/by phone/or by video.
Research and reporting writing skills and the ability to interpret and present data.
Special Requirements: Possession of a valid Class “D”: California driver’s license with a satisfactory driving record with personal vehicle insurance.
Must complete DOJ and/or FBI live-scan fingerprint before scheduled work begins.
Mandatory completion of CPR and First Aid certifications within first 180 days of employment.
Mandatory completion of Sexual Harassment Training (supervisory/non-supervisory) within first 90 days of employment.
Benefits Medical, Dental, vision: 60% employer paid, dependents may be added at employee’s additional cost.
(Full- time 30 or 40 workweek schedule- qualifying date needed) 401 Savings & Retirement Plan with qualifying date.
Life & Disability Insurance Vacation Accrual Sick Days Free Child Care, Staff Gear Discounts, Professional Development Opportunities Recognition Programs, accrue paid sick leave pursuant to the minimum requirements stated in Labor Code#245et seq.
24 hours of paid sick leave at the beginning of each 12-month period.
Equal Opportunity employer.
DISCLAIMER The information presented indicates the general nature and level of work expected of employees in this classification.
It is not designed to contain, nor to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.